Meetings Coordinator - Madison, WI

Approximately 20 hours per week; April through mid-July 2014


  • Provide training on registration system & reporting
  • Perform report generation & analysis on registrants and confirm attendance at different events
  • Track invoices sent and payments received
  • Track missing bios and headshots for speakers; description and logos for vendors and sponsors. Assist with follow-up as needed.
  • Create lists of supplies to be ordered and follow-up with order (napkins, wraps, signage, etc.)
  • Email and send brochures to leagues for May and June Meetings; and others as assigned
  • Communication with publication regarding ads (dates, deadlines, space, etc,)
  • Award processing – create/design/print tour tickets (breakfast breakout sessions (BE²), credit union visits, day tours)
  • Other meeting related job functions



To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to ensure individuals with disabilities to perform the essential functions.

Education and Experience: 1–3 years of meeting experience, registration system experience, excellent attention to detail.

Interpersonal Skills: Well spoken (phone calls, etc.). Ability to work as a team player towards organizational goals and objectives.

Language Skills: Excellent writing and editing skills, including the ability to communicate concepts and ideas effectively; proficient in use of English grammar and punctuation.

Mathematical Skills: Intermediate mathematical skills required.

Reasoning Skills: Strong reasoning skills required, including the ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Excellent organizational skills, with the ability to multitask, and manage successful projects. Ability to work independently and demonstrate excellent attention to detail. Work effectively by self-direction.

Computer Skills: Proficiency in Microsoft Office suite applications and Internet utilization.



The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee may occasionally be exposed to outdoor weather conditions, including extreme heat and/or cold, and working in unusual places. The noise level in the work environment is usually moderate. 




The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit (occasionally for extended periods of time), including on extending periods of travel. The employee is frequently required to talk, hear, reach and stand; rarely required to stoop, kneel, crouch or crawl. The employee must occasionally lift and/or move up to 25 pounds. The employee will be required to travel to difficult places where amenities may be limited.



Madison, WI 


This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary. 

Qualified applicants may forward resume and cover letter, including salary requirements to:

World Council of Credit Unions

Fax: (608) 338-0533
EEO AAP Employer