Payroll & Benefits Specialist - Madison, WI


Provide technical support and processing of payroll and group benefit programs in accordance with World Council policy, state and federal regulations.

  1. Payroll Processing:
    (20%) On a bi-weekly basis, this position will be responsible for preparing and transmitting World Council payroll for its headquarters and field based staff through the third party administrator, Paylocity. Coordinate general ledger adjustments related to payroll and prepare salary transfers on a monthly basis. Prepare tax reports and schedules including quarterlies. Provide education to (new) employees on timekeeping system and support for external audits.
  2. Process Improvement:
    (40%) With management, assist with the formulation and effectuation of streamline processes and procedures to reduce redundancy, including automation of time and attendance system and employee self-service via Paylocity. Improve education and self-service through on-line forums. Responsible for documentation and training on new systems and related software.
  3. Benefits:
    (40%) Work with insurance carriers, benefit and plan administrators to manage various company benefit programs including life, medical, dental, AD&D, flex spending, 401K and pension. Efficiently and accurately, respond to employee inquiries, claims, distributions and complaints to ensure equitable, courteous resolution. Prepare monthly reconciliation of insurance invoice and annual workers compensation reports for management review and approval. Support in the development of World Council's bargaining proposals for company sponsored benefit plans for use in union negotiations. Prepares monthly reports on census data, cost sharing and total benefit costs for management to utilize in union negotiations, along with fringe benefit analysis computation. Manage the 401K audit process by external auditing firm. Assist in correspondence to World Council employees regarding benefit information including Annual Enrollment, COBRA, HIPAA, CHIPRA, Medicare and ERISA notices, including benefit orientations. In conjunction with HR Generalist, identify, coordinate and implement wellness information sessions and initiatives.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to ensure individuals with disabilities to perform the essential functions.

Education and Experience: Associates degree in Accounting/Finance or HR OR 5–7 years of equivalent experience in payroll and benefits. Previous experience working in a fast-paced environment, with ability to prioritize multiple tasks and work independently highly preferred.

Interpersonal Skills: Confidentiality and accuracy is critical. Strong human relations, organization, and problem solving skills required.

Language Skills: Fluency in English is required. The position requires excellent written, verbal and proof-reading skills. Must be comfortable creating company-wide correspondence as well as speaking effectively to large employee groups. Ability to communicate both written and orally is Spanish is preferred.

Mathematic Skills: Intermediate math skills are necessary including the ability to add, subtract, multiply, and divide all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Reasoning Skills: Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations as well as abstract problem solving ability.

Computer Skills: To perform this job successfully, an individual should have knowledge of Microsoft 2010 including: Word, Excel, Outlook, PowerPoint; HRIS-Paylocity preferred; Time & Attendance Systems, and ability to navigate the Internet. Also requires the ability to operate a variety of standard business machines, such as a computer and keyboard, calculator, FAX, and photocopier.


The environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may occasionally be exposed to outdoor weather conditions and working in precarious places. The noise level in the work environment is usually moderate.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of the job, the employee is frequently required to stand, sit, walk, use hands to finger, reach with hands and arms, and talk or hear, handle, or touch objects. The employee is regularly required to stoop, kneel, crouch or crawl and is occasionally required to climb. The employee must occasionally lift and/or move up to 25 pounds, usually waist high. Specific vision abilities required by this job include close, and distance vision along with the ability to adjust focus.


TRAVEL: Up to 0–10 days, annually.


This list of duties and responsibilities is not intended to be all-inclusive and can be expanded to include other duties or responsibilities that management deems necessary.

Qualified candidates should forward a resume to HR
Fax: (608) 338-0533
EEO AAP Employer